1. Introduction
At Aarivs Consulting LLC, we respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, store, and protect your data when you visit our website or engage our consulting services.
By using our website or services, you agree to the practices described in this policy. If you do not agree, please discontinue use of our website and services.
Aarivs Consulting LLC is the data controller responsible for your personal information. We are registered in the United States and operate in accordance with applicable data protection laws.
2. Information We Collect
We collect information you provide directly to us, as well as certain data automatically when you use our website.
Information You Provide
- Full name and job title
- Business name and industry
- Email address and phone number
- Project details and requirements shared via contact or booking forms
- Payment and billing information (processed securely via third-party providers)
Information Collected Automatically
- IP address and browser type
- Pages visited and time spent on site
- Referring website or source
- Device type and operating system
3. How We Use Your Information
We use the information we collect for the following purposes:
- To respond to enquiries and provide consulting services
- To schedule and confirm consultations and meetings
- To send proposals, statements of work, and invoices
- To communicate project updates and deliverables
- To improve our website and service offerings
- To comply with legal obligations
We do not sell, rent, or trade your personal information to third parties for marketing purposes.
4. Data Storage
Your personal data is stored securely using industry-standard encryption and access controls. Data may be stored on servers located in the United States and, where applicable, in other jurisdictions in compliance with applicable law.
We use the following platforms to store and process data:
- Microsoft Office 365 (email, documents, calendar)
- Secure cloud-based project management tools
- Encrypted file storage systems
5. Third Party Tools
We use trusted third-party services to operate our business. These providers may have access to your personal data only as necessary to perform their services:
- Microsoft Booking — Consultation scheduling
- Microsoft Office 365 — Email and document management
- Google Analytics — Website traffic analysis (anonymised)
- Stripe / Payment Processor — Secure payment handling
- HubSpot / CRM — Client relationship management
Each third-party provider is bound by their own privacy policies. We encourage you to review them independently.
7. Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes outlined in this policy, or as required by law:
- Client data — Retained for 7 years after end of engagement (for tax and legal compliance)
- Enquiry data — Retained for 12 months if no engagement follows
- Website analytics — Retained for 26 months (anonymised)
Upon request, we will securely delete your personal data unless retention is required by law.
8. Your Rights
Depending on your location, you may have the following rights regarding your personal data:
- Right to access — Request a copy of the data we hold about you
- Right to rectification — Request corrections to inaccurate data
- Right to erasure — Request deletion of your data ("right to be forgotten")
- Right to restrict processing — Limit how we use your data
- Right to data portability — Receive your data in a structured format
- Right to object — Object to certain types of processing
To exercise any of these rights, please contact us at privacy@aarivsconsulting.com. We will respond within 30 days.
9. Children's Privacy
Our website and services are intended for business professionals and are not directed at individuals under the age of 18. We do not knowingly collect personal data from minors. If you believe we have inadvertently collected such data, please contact us immediately.
10. Policy Changes
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of significant changes by updating the "Last Updated" date at the top of this page.
We encourage you to review this policy periodically. Continued use of our website or services after changes constitutes acceptance of the updated policy.
11. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us:
Aarivs Consulting LLC
Email: contact@aarivsconsulting.com
Privacy requests: privacy@aarivsconsulting.com
We are committed to resolving any privacy concerns promptly and transparently.